Emergent Leuven vzw Privacy Policy

GDPR-clause for General Conditoins

Dear,
We collect and process the personal/business data we receive from you with a view to the execution
of the agreement, customer management, purchases, accounting, and direct marketing activities.
The legal grounds are the implementation of the agreement, the fulfilling of legal and regulatory
obligations and/or the legitimate interest. This personal data will only be passed on to processors,
recipients and/or partners of Emergent Leuven vzw. The customer/supplier is responsible for the
accuracy of the personal/business data he provides to us and undertakes to comply with the General
Data Protection Regulation with respect to the persons from whom he has transferred the personal
data to us, as well as with regard to all possible personal data that he would receive from us and our
employees. The customer/supplier confirms that he was adequately informed about the processing
of his personal data and about his rights to access, improve, delete, and object.

Welcome to the Emergent Leuven vzw Privacy Policy.

Last updated: January 2021

1. About Emergent Leuven vzw

a. Emergent Leuven vzw is a student organization based in Leuven. We serve our
clients, partners, advertisers, and talent by organizing events related to our
mission of increasing Data Science skills among students.

b. If you are a new member to Emergent Student Consulting, you will need to agree
to this Privacy Policy. If you are creating a new account, the terms below apply as of
today.

2. Our Privacy Pledge

a. Our commitment is to put students first. We strive to be transparent about how
we collect and use your information, to keep your information secure and to
provide you meaningful opportunities.

b. This Privacy Policy is meant to help you understand what information Emergent
Leuven vzw and its partners collect, why we collect it and what we do with it. This
policy applies to Emergent Leuven vzw and all of its branches and to all Emergent
Leuven vzw partners (we will collectively refer to these as ‘Services’).

3. Information Collection and Use – General

a. We may collect and combine information when you interact with Emergent
Leuven vzw, including information outlined below.

b. Information You Provide to Us. We may collect the information that you provide
to us, such as:

i. When you apply to the Emergent Leuven vzw Consulting projects.

ii. When you use our Services to communicate with others or post, upload,
or store content (such as comments, photos, voice inputs, videos, emails,
messaging services and attachments).

iii. Emergent Leuven vzw analyzes and stores all communications content,
including email content from incoming and outgoing mail. This allows us to
deliver, personalize and develop relevant features, content, advertising,
and Services.

c. Information from Others. We collect information about you when we receive it
from other users, third parties and affiliates, such as:

i. When you apply for an internship at one of our partners.

ii. From publicly-available sources.

iii. When we obtain information from third-parties or other companies, such
as those that use our Services. This may include your activity on other
sites and apps as well as information those third parties provide to you or
us.

4. How We Use This Information

a. We are able to deliver, personalize and improve our Services by combining and
using the information that we have about you (including information that we
receive on and off our Services) to understand how you use and interact with our
Services and the people or things that you are connected to and interested in. We
also may use the information that we have about you for the following purposes:

i. Provide, maintain, improve, and develop relevant features, content, and
Services.

ii. Analyze your content and other information.

iii. Fulfill your requests and when authorized by you.

iv. Help Emergent Leuven vzw partners to reach out to you for possible
internships.

v. Match and serve targeted advertising (across devices and both on and off
our Services).

vi. Advertise Emergent Leuven vzw and its branches on social media.

vii. Contact you with information about your account or with marketing
messages.

viii. Associate your activity across our Services. We may associate activity
and accounts under a single user ID.

ix. Conduct research and support innovation.

x. Create analytics and reports for external parties, including partners, and
the public regarding the use of and trends within our Services and ads,
including showing trends to partners regarding general preferences, the
effectiveness of ads and information on user experiences. These analytics
and reports may include aggregate or pseudonymized information.

5. How We Share This Information

a. Emergent Leuven vzw shares information within its network and on social media.
We also share information that we have about you for the purposes described in
this Privacy Policy, including to provide Services that you have requested. We do
not sell, license, or share information that individually identifies our customers with
companies, organizations, or individuals outside of Emergent Leuven vzw and its
partners, unless one of the following circumstances applies:

i. With Your Consent. We will share information with companies,
organizations, or individuals outside of Emergent Leuven vzw when we
have your consent.

ii. Within Emergent Leuven vzw. Information may also be shared within
Emergent Leuven vzw, including with other Emergent Leuven vzw
Services/Branches.

iii. With Partners. We may share your information with nonaffiliated
companies who are:

      • Trusted partners. We provide user information to trusted
        partners who work on behalf of or with Emergent Leuven vzw.

iv. For legal purposes. We may access, preserve and disclose information to
investigate, prevent or take action in connection with: (i) legal process and
legal requests; (ii) enforcement of the Terms; (iii) claims that any content
violates the rights of third parties; (iv) requests for customer service; (v)
technical issues; (vi) protecting the rights, property or personal safety of
Emergent Leuven vzw, its users or the public; (vii) establishing or
exercising our legal rights or defending against legal claims; or (viii) as
otherwise required by law.

      • This may include responding to lawful governmental requests.

v. New Ownership. If the ownership or control of all or part of Emergent
Leuven vzw or a specific Service changes, we may transfer your
information to the new owner.

6. Data Processing and Transfers

a. When you use or interact with any of our Services, you consent to the data
processing, sharing, transferring and uses of your information as outlined in this
Privacy Policy. Regardless of the country where you reside, you authorize us to
transfer, process, store and use your information in countries other than your own
in accordance with this Privacy Policy and to provide you with Services. Some of
these countries may not have the same data protection safeguards as the country
where you reside.

b. Emergent Leuven vzw may process information related to individuals in the
EU/EEA and may transfer that information from the EU/EEA through various
compliance mechanisms, including data processing agreements based on the
EU/EEA Standard Contractual Clauses. By using our Services, you consent to us
transferring information about you to these countries.

7. Other Important Information

a. This Privacy Policy Applies Only to Emergent Leuven vzw. This Privacy Policy
does not apply to the practices of companies that Emergent Leuven vzw does not
own or control, or to people that Emergent Leuven vzw does not employ or
manage.

8. Changes

a. We may update this Privacy Policy from time to time, so you should check it
periodically. If we make changes that are material, we will provide you with
appropriate notice before such changes take effect.

9. Questions & Suggestions

a. If you have questions, suggestions, or wish to make a complaint, please contact
us at: info@emergentleuven.be